After-School Care
After-School Care
See the iCare difference and how
we make your job easier
After-School Care centers help children decompress after a day in the classroom, complete their homework on time and prepare for an evening at home with their parents. Engaging older children isn’t quite a simple as younger children; plus, you have transportation to and from school to worry about. iCare Software understands your needs and has built a web-based application to meet your unique needs.
- Self-registration by parents
- Alerts for monitoring registration checklist
- Alerts for collecting required documents
- Admin notes to keep your teams coordinated
- Staff management through human resources tools
Programs:
- Highly flexible program and class management system
- Weekly recurring programs or flex day-to-day scheduler
- Fine-granular slot-level capacity control
- Waiting list management
Enrollment:
- Parental options for controlling enrollment choices
- Manage enrollment, including seasonal enrollment
- Shopping Cart method for handling enrollment that require prepayment
Attendance:
- Quick batch check-out when children leave for school or check-in when they come in the afternoon
- Busing assistance through bus-line lists and batch check-in by bus
Alerts and Notifications
- Many automated Alerts and notifications that can be turned on or off
- Sample notifications list: renewal dates for records, late payments, enrollments, payment receipts, and registration checklist, etc.
Billing Flexibility:
- Recurring weekly and flex day scheduling in a monthly calendar format
- Schedule or attendance-based charges
- Fixed flat fees or configurable rate charts
- Implement unique billing rates based on parents’ needs
- Comprehensive billing procedures based on schedule or attendance-based charges
Family and Subsidy Accounting:
- Subsidy and co-pay splits
- Individualized children’s subsidy accounts
- Account transfer to the parent account for disputed subsidy bills
- Automated payment collection through Direct Deposit
- Communication with parents via Lobby (check-in) messages, SMS, email and school calendar
- Document daily activities and homework information
- Engage with parents through the day via messaging or chat
- Share photos of achievements and special moments
iCare's Application Features was Developed to do:
District-Wide, Multi-Site Programs
• District-wide governance of programs
• Management of both childcare and enrichment programs
• Site-specific scheduling flexibility
• Cross-site enrollment of children
• Movement/check-in of staff to any site on any day
Parent Engagement/ Portal
• Self-registration
• Self-enrollment
• Online ledger and payment processing
• Online calendar
• Online journal, photos, and chat
Teacher Empowerment/ Portal
• Communication with parents and other staff
• Batch check-in of children
• Journaling children’s activities and curriculum
• Collaborating with parents
Calendar and Dashboard
• Making announcements for staff and parents
• Program-specific announcements
• Checks and balances through info in dashboard and reports