iCare Childcare Management Software

After-School Care

See the iCare difference and how we make your job easier

After-School Care centers help children decompress after a day in the classroom, complete their homework on time and prepare for an evening at home with their parents. Engaging older children isn’t quite a simple as younger children; plus, you have transportation to and from school to worry about. iCare Software understands your needs and has built a web-based application to meet your unique needs.
  • Self-registration by parents
  • Alerts for monitoring registration checklist
  • Alerts for collecting required documents
  • Admin notes to keep your teams coordinated
  • Staff management through human resources tools


  • Highly flexible program and class management system
  • Weekly recurring programs or flex day-to-day scheduler
  • Fine-granular slot-level capacity control
  • Waiting list management


  • Parental options for controlling enrollment choices
  • Manage enrollment, including seasonal enrollment
  • Shopping Cart method for handling enrollment that require prepayment


  • Quick batch check-out when children leave for school or check-in when they come in the afternoon
  • Busing assistance through bus-line lists and batch check-in by bus

Alerts and Notifications

  • Many automated Alerts and notifications that can be turned on or off
  • Sample notifications list: renewal dates for records, late payments, enrollments, payment receipts, and registration checklist, etc.

Billing Flexibility

  • Recurring weekly and flex day scheduling in a monthly calendar format
  • Schedule or attendance-based charges
  • Fixed flat fees or configurable rate charts
  • Implement unique billing rates based on parentsu2019 needs
  • Comprehensive billing procedures based on schedule or attendance-based charges

Family and Subsidy Accounting

  • Subsidy and co-pay splits
  • Individualized childrenu2019s subsidy accounts
  • Account transfer to the parent account for disputed subsidy bills
  • Automated payment collection through Direct Deposit
  • Communication with parents via Lobby (check-in) messages, SMS, email and school calendar
  • Document daily activities and homework information
  • Engage with parents through the day via messaging or chat
  • Share photos of achievements and special moments

Bring together owners, administrators, teachers and parents with one application.

iCare's Application Features was Developed to do

District-Wide, Multi-Site Programs

  • District-wide governance of programs
  • Management of both childcare and enrichment programs
  • Site-specific scheduling flexibility
  • Cross-site enrollment of children
  • Movement/check-in of staff to any site on any day

Parent Engagement/ Portal

  • Self-registration
  • Self-enrollment
  • Online ledger and payment processing
  • Online calendar
  • Online journal, photos, and chat

Teacher Empowerment/ Portal

  • Communication with parents and other staff
  • Batch check-in of children
  • Journaling childrenu2019s activities and curriculum
  • Collaborating with parents

Calendar and Dashboard

  • Making announcements for staff and parents
  • Program-specific announcements
  • Checks and balances through info in dashboard and reports

Resolve your challenges and pain points by switching to iCare Software. We’ll import your data and help you migrate to iCare in minutes. Schedule a free demo of iCare’s childcare software now.