Highly Automated After School Program Software

After School Program Software Easily Configured to Your Business

Eliminate most of your management tasks with iCare’s reinvented software tools for office and classroom management. Automate and simplify enrollment, billing, payments, registration, recordkeeping, journaling, and parent-teacher communication.
  • Self-registration by parents
  • Childcare app alerts for monitoring registration checklist
  • Childcare app alerts for collecting required documents
  • Admin notes to keep your teams coordinated
  • Staff management through human resources tools


  • Highly flexible program and class management system
  • Weekly recurring programs or flex day-to-day scheduler
  • Fine-granular slot-level capacity control
  • Childcare CRM and waiting list management


  • Parental options for controlling enrollment choices
  • Manage enrollment, including seasonal enrollment
  • Shopping Cart method for handling enrollment that require prepayment


  • Quick batch check-out when children leave for school or check-in when they come in the afternoon
  • Busing assistance through bus-line lists and batch check-in by bus

Alerts and Notifications

  • Many automated childcare app alerts and notifications that can be turned on or off
  • Sample notifications list: renewal dates for records, late payments, enrollments, payment receipts, and registration checklist, etc.

Billing Flexibility

  • Recurring weekly and flex day scheduling in a monthly calendar format
  • Schedule or attendance-based charges
  • Fixed flat fees or configurable rate charts
  • Implement unique billing rates based on parentsu2019 needs
  • Comprehensive billing procedures based on schedule or attendance-based charges

Family and Subsidy Accounting

  • Subsidy and co-pay splits
  • Individualized childrenu2019s subsidy accounts
  • Account transfer to the parent account for disputed subsidy bills
  • Automated payment collection through Direct Deposit