Managing a
Daycare Center

DAYCARE CENTERS

iCare Software’s reliable tools help you provide outstanding care

Daycare centers provide loving care for children when parents can’t. Your job is important and focusing on children is a full-time job. So stop fumbling with paper in the classroom and allow iCare Software’s web-based application to document what’s needed so you can focus on the children. We built the system for daycare centers looking to streamline their administration.

  • Manage required documentation for licensing inspection and renewal monitoring
  • Lobby App for automated check-in and out – includes signature and picture authentication
  • Age-based rooms with capacity control
  • Live teacher-child ratio control
  • HIPAA-guided immunization and medical records
  • Self-registration by parents and registration checklist
  • Communication with parents – via, SMS, email, and Lobby check-in messages individually or in batch
  • Staff time sheets with daily or weekly overtime precalculated

  • Offer full-time, part-time and flexible programs
  • Manage enrollment
  • Highly flexible rate chart setup to fit any billing rule
  • Weekly, monthly, biweekly, semi-monthly, hourly or daily billing cycles
  • Combination of schedule-based, attendance-based and attendance-over-schedule billing 
  • Automate check-in and check-out using the Lobby App
  • Get staff time sheets

  • Ledger based accounting – fully transparent & easy to understand for parents 
  • Private and subsidy accounting
  • Easy collection of overdue balances
  • Automate payments & accept digital payments via credit card or ACH
  • Many batch processes for managing charges, credits, and payments
  • Meet financial goals with enhanced reporting
  • General Ledger and Chart of Accounts for interfacing with an external financial system

  • Recording of daily activities and emailing of Daily Reports
  • Every state’s early education and development guidelines/standards preprogrammed 
  • Share photos of children’s activities or art work with parents
  • Parent-teacher engagement through open communication
  • Parent-teacher-admin live chat

iCare's Application Features was Developed to do:

Stop Losing Money

• Stop missed bills
• Auto-bill charges when children attend beyond their schedules
• Auto-bill late pickups
• Efficiently schedule staff based on children’s schedules and required teacher-child ratios
• Eliminate bad debt by collecting money on time
• Save money on payment processing with iCare’s low cost TSYS integration

Empower Yourself

• Alerts to get things done – late arrival, renewal of records, late payments
• Automated notifications for keeping a close eye on things
• Dashboard for a quick overview of your center’s happenings
• Most flexible reporting tools to assist you in decision-making

Engage Parents and Teachers

• Understand children’s needs through collaboration
• Build parent satisfaction through transparency
• Empower teachers with more user-friendly tools

Promote Your Center

• Maintain unlimited potential leads
• Email messages or flyers to them
• Know who opened the emails
• Have a documented history of lead interaction

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