Managing a Childcare/Daycare Center

iCare Software’s reliable tools help you provide outstanding care

Daycare centers provide loving care for children when parents can’t. Your job is important and focusing on children is a full-time job. So stop fumbling with paper in the classroom and allow iCare Software’s web-based application to document what’s needed so you can focus on the children. We built the system for daycare centers looking to streamline their administration.

  • Manage required documentation for licensing inspection and renewal monitoring
  • Lobby App for automated check-in and out – includes signature and picture authentication
  • Age-based rooms with capacity control
  • Live teacher-child ratio control
  • HIPAA-guided immunization and medical records
  • Self-registration by parents and registration checklist
  • Communication with parents – via, SMS, email, and Lobby check-in messages individually or in batch
  • Staff time sheets with daily or weekly overtime precalculated

  • Offer full-time, part-time and flexible programs
  • Manage enrollment
  • Highly flexible rate chart setup to fit any billing rule
  • Weekly, monthly, biweekly, semi-monthly, hourly or daily billing cycles
  • Combination of schedule-based, attendance-based and attendance-over-schedule billing 
  • Automate check-in and check-out using the Lobby App
  • Get staff time sheets

  • Ledger based accounting – fully transparent & easy to understand for parents 
  • Private and subsidy accounting
  • Easy collection of overdue balances
  • Automate payments & accept digital payments via credit card or ACH
  • Many batch processes for managing charges, credits, and payments
  • Meet financial goals with enhanced reporting
  • General Ledger and Chart of Accounts for interfacing with an external financial system

  • Recording of daily activities and emailing of Daily Reports
  • Every state’s early education and development guidelines/standards preprogrammed 
  • Share photos of children’s activities or art work with parents
  • Parent-teacher engagement through open communication
  • Parent-teacher-admin live chat

Stop Losing Money

  • Stop missed bills
  • Auto-bill charges when children attend beyond their schedules
  • Auto-bill late pickups
  • Efficiently schedule staff based on children’s schedules and required teacher-child ratios
  • Eliminate bad debt by collecting money on time
  • Save money on payment processing with iCare’s low cost TSYS integration

Empower Yourself

  • Alerts to get things done – late arrival, renewal of records, late payments
  • Automated notifications for keeping a close eye on things
  • Dashboard for a quick overview of your center’s happenings
  • Most flexible reporting tools to assist you in decision-making

Engage Parents and Teachers

  • Understand children’s needs through collaboration
  • Build parent satisfaction through transparency
  • Empower teachers with more user-friendly tools

Promote Your Center

  • Maintain unlimited potential leads
  • Email messages or flyers to them
  • Know who opened the emails
  • Have a documented history of lead interaction

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