iCare Childcare Management Software

Daycare Software

Manage your center easily like never before.

iCare Software’s reliable tools for providing outstanding care.

Daycare centers provide loving care for children when parents can’t. Your job is important and focusing on children is a full-time job. So stop fumbling with paper in the classroom and allow iCare’s Daycare Software to document what’s needed so you can focus on the children. We built the system for daycare centers looking to streamline their administration.

childcare app


  • Manage required documentation for licensing inspection and renewal monitoring
  • Lobby App for automated check-in and out – includes signature and picture authentication
  • Age-based rooms with capacity control
  • Live teacher-child ratio control
  • HIPAA-guided immunization and medical records
  • Self-registration by parents and registration checklist
  • Communication with parents – via, SMS, email, and Lobby check-in messages individually or in batch
  • Staff time sheets with daily or weekly overtime precalculated

Program Management

  • Offer full-time, part-time and flexible programs
  • Manage enrollment
  • Highly flexible rate chart setup to fit any billing rule
  • Weekly, monthly, biweekly, semi-monthly, hourly or daily billing cycles
  • Combination of schedule-based, attendance-based and attendance-over-schedule billing
  • Automate check-in and check-out using the Lobby App
  • Get staff time sheets
childcare center management software
childcare center accounting software


  • Ledger based accounting – fully transparent & easy to understand for parents
  • Private and subsidy accounting
  • Easy collection of overdue balances
  • Automate payments & accept digital payments via credit card or ACH
  • Many batch processes for managing charges, credits, and payments
  • Meet financial goals with enhanced reporting
  • General Ledger and Chart of Accounts for interfacing with an external financial system

Classroom Engagement

  • Recording of daily activities and emailing of Daily Reports
  • Every state’s early education and development guidelines/standards preprogrammed
  • Share photos of children’s activities or art work with parents
  • Parent-teacher engagement through open communication
  • Parent-teacher-admin live chat
classroom activities management software

Bring together owners, administrators, teachers and parents with one application.

Daycare Management Software was developed to do

Stop Losing Money

  • Stop missed bills
  • Auto-bill charges when children attend beyond their schedules
  • Auto-bill late pickups
  • Efficiently schedule staff based on children’s schedules and required teacher-child ratios
  • Eliminate bad debt by collecting money on time
  • Save money on payment processing with iCare’s low cost TSYS integration

Empower Yourself

  • Alerts to get things done – late arrival, renewal of records, late payments
  • Automated notifications for keeping a close eye on things
  • Dashboard for a quick overview of your center’s happenings
  • Most flexible reporting tools to assist you in decision-making

Engage Parents and Teachers

  • Understand children’s needs through collaboration
  • Build parent satisfaction through transparency
  • Empower teachers with more user-friendly tools

Promote Your Center

  • Maintain unlimited potential leads
  • Email messages or flyers to them
  • Know who opened the emails
  • Have a documented history of lead interaction

Resolve your challenges and pain points by switching to iCare Software. We’ll import your data and help you migrate to iCare in minutes. Schedule a free demo of iCare’s childcare software now.