Daycare Software

Manage your center easily like never before.

iCare Software’s reliable tools for providing outstanding care.

Daycare centers provide loving care for children when parents can’t. Your job is important and focusing on children is a full-time job. So stop fumbling with paper in the classroom and allow iCare’s Daycare Software to document what’s needed so you can focus on the children. We built the system for daycare centers looking to streamline their administration.

Operations

Manage required documentation for licensing inspection and renewal monitoring
Lobby App for automated check-in and out – includes signature and picture authentication
Age-based rooms with capacity control
Live teacher-child ratio control
HIPAA-guided immunization and medical records
Self-registration by parents and registration checklist
Communication with parents – via, SMS, email, and Lobby check-in messages individually or in batch
Staff time sheets with daily or weekly overtime precalculated

Program Management

Offer full-time, part-time and flexible programs
Manage enrollment
Highly flexible rate chart setup to fit any billing rule
Weekly, monthly, biweekly, semi-monthly, hourly or daily billing cycles
Combination of schedule-based, attendance-based and attendance-over-schedule billing
Automate check-in and check-out using the Lobby App
Get staff time sheets

Accounting

Ledger based accounting – fully transparent & easy to understand for parents
Private and subsidy accounting
Easy collection of overdue balances
Automate payments & accept digital payments via credit card or ACH
Many batch processes for managing charges, credits, and payments
Meet financial goals with enhanced reporting
General Ledger and Chart of Accounts for interfacing with an external financial system

Classroom Engagement

Recording of daily activities and emailing of Daily Reports
Every state’s early education and development guidelines/standards preprogrammed
Share photos of children’s activities or art work with parents
Parent-teacher engagement through open communication
Parent-teacher-admin live chat

Bring together owners, administrators, teachers and parents with one application.

Daycare Management Software was developed to do

Stop Losing Money

Stop missed bills
Auto-bill charges when children attend beyond their schedules
Auto-bill late pickups
Efficiently schedule staff based on children’s schedules and required teacher-child ratios
Eliminate bad debt by collecting money on time
Save money on payment processing with iCare’s low cost TSYS integration

Empower Yourself

Alerts to get things done – late arrival, renewal of records, late payments
Automated notifications for keeping a close eye on things
Dashboard for a quick overview of your center’s happenings
Most flexible reporting tools to assist you in decision-making

Engage Parents and Teachers

Understand children’s needs through collaboration
Build parent satisfaction through transparency
Empower teachers with more user-friendly tools

Promote Your Center

Maintain unlimited potential leads
Email messages or flyers to them
Know who opened the emails
Have a documented history of lead interaction

Resolve your challenges and pain points by switching to iCare Software. We’ll import your data and help you migrate to iCare in minutes. Schedule a free demo of iCare’s childcare software now.

Daycare Software

Daycare Software

Manage your center easily like never before.

iCare Software’s reliable tools for providing outstanding care.

Operations

Program Management

Accounting

Classroom Engagement

Bring together owners, administrators, teachers and parents with one application.

Daycare Management Software was developed to do

Stop Losing Money

Empower Yourself

Engage Parents and Teachers

Promote Your Center

PRODUCTS

FEATURES

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