Daycare & Preschool Software

Manage your childcare center with ease

Manage a successful childcare center with iCare Software

Teaching toddlers in your preschool is a great responsibility. Parents expect you to prepare their children for kindergarten and beyond. Your role is essential and focusing on children is a full-time job. So stop fumbling with paper in the classroom. Allow iCare’s Child care Software to handle what’s needed so you can focus on the children. We built this daycare app for childcare center owners and administrators looking to streamline their center management.

childcare app

Center Operations

Our daycare management software simplifies your processes so you can spend less time on administrative tasks.

  • Manage required paperwork for licensing inspection and renewal monitoring
  • Lobby App for automated check-in and out – includes signature and picture verification.
  • Age-based rooms with capacity control
  • Live teacher-child ratio control
  • HIPAA-guided immunization and medical records
  • Self-registration by parents and registration checklist
  • Interaction with parents – via, SMS, email, and Lobby check-in messages individually or in batch
  • Staff timesheets with daily or weekly overtime calculated in advance

Program Management
Flexible program and billing rules make our daycare software easy to customize to your center's needs.

  • Offer full-time, part-time and flexible programs
  • Manage enrollment
  • Highly flexible rate chart setup to fit any billing rule
  • Weekly, monthly, biweekly, semi-monthly, hourly or daily billing cycles 
  • Billing combinations make it easy to bill based on schedules, attendance or other factors
  • Automate check-in and check-out using the Lobby App
  • Get staff timesheets
childcare center management software
childcare center accounting software

Childcare Billing & Accounting
Our childcare management software automates your accounting and helps you always bill on time.

  • Ledger based accounting – fully plain & easy to understand for parents
  • Private and subsidy accounting
  • Easy collection of overdue balances
  • Automate childcare payments & accept digital payments via credit card or ACH
  • Many batch processes for managing charges, credits, and payments
  • Meet financial goals with enhanced reporting
  • General Ledger and Chart of Accounts for integrating with an external finance system

Classroom Engagement

Our daycare app helps you improve parent engagement with better communications tools

  • Recording of daily activities and emailing of Daily Reports
  • Every state’s early education and development guidelines/standards are included in our daycare app
  • Share photos of children’s activities or artwork with parents
  • Parent-teacher engagement through open communication
  • Parent-teacher-admin live chat
classroom activities management software

Bring together owners, administrators, teachers and parents with one childcare app.

Daycare Software was developed to do

Stop Losing Money

  • Stop missed bills with our robust childcare billing software

  • Auto-bill charges when children attend beyond their schedules
  • Auto-bill late pickups
  • Efficiently schedule staff based on children’s schedules and required teacher-child ratios
  • Eliminate bad debt by collecting money on time
  • Save money on payment processing with iCare’s low cost TSYS integration

Empower Yourself

  • Daycare app Alerts for – late arrival, renewal of records, late payments
  • Automated notifications for keeping a close eye on things
  • Dashboard for a quick overview of your center’s happenings
  • Most flexible reporting tools to assist you in decision-making

Engage Parents and Teachers

  • Understand children’s needs through parent-teacher collaboration
  • Build parent satisfaction through transparency
  • Live chat between parents, teachers with more user-friendly tools 

Childcare Marketing Tools Promote Your Center

  • Maintain unlimited potential leads
  • Email messages or flyers to them
  • Know who opened the emails
  • Have a documented history of lead interaction