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Childcare Management Software

Drop-In Child Care Software To Fit Your Needs

Flexible Drop-in Child Care Software That Matches Your Flexible Childcare

At a drop-in childcare center, you offer childcare when parents can’t find care elsewhere or their childcare falls through. With drop-in care, you have to be flexible, which means you need childcare management software that’s just as flexible. iCare Software meets the needs of  drop-in centers  with drop in child care software that’s highly adjustable features.

iCare drop in management software

Center Administration

Our childcare software reduces your admin costs.
  • Unlimited number of registered families who can drop-in at any time
  • Allow parents to self-register and monitor it using the registration checklist
  • Manage your teacher-child ratio on an ongoing basis
  • Allow parents to reserve slots with room capacity control
  • Schedule teachers according to needs

Center Management

Our flexible child care center software can address all your billing programs.

  • Setup your rate chart: drop-in rates, including variables, such as age, number of siblings, etc.
  • Prepaid Packages: Offer parents the option to prepay hours or credits
  • Special Day Rates: Like Friday and Saturday, Parents Night Out
  • Daily Cap: Hourly rates with a daily max cap. For example, $10 per hour with $60 daily cap
  • Touch base with parents and adjust schedules seamlessly; when needed
childcare center management software
childcare center payment and billing software

Childcare Billing and Payments

Automate your billing and accounting functions with our easy to use childcare management software.

  • Take credit card payments individually or automatically through Direct Deposit
  • Automate receipts by email or print them
  • Offer unique billing options, such as hourly, daily, daily max cap, minimum hours, weekly, monthly, etc.
  • Charges based on schedules, attendance or attendance over schedule
  • Run reporting functions to see how you’re doing
  • Predict staffing using previous children’s attendance trends

Improve Parent Engagement

Our childcare app makes it much easier for parents and teachers to collaborate together. 

  • Share classroom photos with parents
  • Send SMS texts to parents to ease their minds
  • Teacher-parent or teacher-teacher live chat
  • Take journal entries to showcase what a child learned
parent engagement childcare management software

Bring together owners, administrators, teachers and parents with one childcare app.

See how iCare’s childcare software can help you today!

iCare's Application Childcare App Features Created To Help You

Eliminate Cashier Errors

  • Fully programmed rate chart requires no calculations by staff
  • Full implementation of prepaid package doing staff intervention
  • Integration of scheduled/regular programs and drop-in to avoid cashier workload
  • Self-registration by parents to reduce cashier workload

Simplified Checks and Balances

  • Attendance-billing check to assure all attendance has been billed
  • Account ledger to verify individual accounts
  • Transactions and account balances reports verifying all accounts quickly
  • Summary headers showing
  • Sum, count, and average math functions in reports for operations and finance
  • Trends and analytics tools

Train Staff in Minutes

  • A single Drop-in Page where all actions can be taken
  • Simplified check-in and check-out procedure
  • Simplified billing process with automated calculation
  • User-friendly payment processing

Email Marketing Campaigns

  • All entered family contacts are active
  • Can email a message or flyer to one or more contacts
  • Know who received and opened your email
  • Track history of you marketing campaigns

Switch to the most robust childcare management software in the industry. Get FREE data transfer and onboarding.

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