Flexible Drop-in Childcare Software
At a drop-in childcare center, you offer childcare when parents can’t find care elsewhere or their childcare falls through. With drop-in care, you have to be flexible, which means you need childcare management software that’s just as flexible. iCare Software meets the needs of drop-in centers with drop in child care software that’s highly adjustable features.
- Unlimited number of registered families who can drop-in at any time
- Allow parents to self-register and monitor it using the registration checklist
- Manage your teacher-child ratio on an ongoing basis
- Allow parents to reserve slots with room capacity control
- Schedule teachers according to needs
Our flexible child care center software can address all your billing programs.
- Setup your rate chart: drop-in rates, including variables, such as age, number of siblings, etc.
- Prepaid Packages: Offer parents the option to prepay hours or credits
- Special Day Rates: Like Friday and Saturday, Parents Night Out
- Daily Cap: Hourly rates with a daily max cap. For example, $10 per hour with $60 daily cap
- Touch base with parents and adjust schedules seamlessly; when needed
Childcare Billing and Payments
Automate your billing and accounting functions with our easy to use childcare management software.
- Take credit card payments individually or automatically through Direct Deposit
- Automate receipts by email or print them
- Offer unique billing options, such as hourly, daily, daily max cap, minimum hours, weekly, monthly, etc.
- Charges based on schedules, attendance or attendance over schedule
- Run reporting functions to see how you’re doing
- Predict staffing using previous children’s attendance trends
Improve Parent Engagement
Our childcare app makes it much easier for parents and teachers to collaborate together.
- Share classroom photos with parents
- Send SMS texts to parents to ease their minds
- Teacher-parent or teacher-teacher live chat
- Take journal entries to showcase what a child learned
Bring together owners, administrators, teachers and parents with one childcare app.
Eliminate Cashier Errors
- Fully programmed rate chart requires no calculations by staff
- Full implementation of prepaid package doing staff intervention
- Integration of scheduled/regular programs and drop-in to avoid cashier workload
- Self-registration by parents to reduce cashier workload
Simplified Checks and Balances
- Attendance-billing check to assure all attendance has been billed
- Account ledger to verify individual accounts
- Transactions and account balances reports verifying all accounts quickly
- Summary headers showing
- Sum, count, and average math functions in reports for operations and finance
- Trends and analytics tools
Train Staff in Minutes
- A single Drop-in Page where all actions can be taken
- Simplified check-in and check-out procedure
- Simplified billing process with automated calculation
- User-friendly payment processing
Email Marketing Campaigns
- All entered family contacts are active
- Can email a message or flyer to one or more contacts
- Know who received and opened your email
- Track history of you marketing campaigns