Drop-In Child Care Software

Flexible childcare management software that matches your flexible childcare

At a drop-in care center, you offer childcare when parents can’t find care elsewhere or their childcare falls through. With drop-in care, you have to be flexible, which means you need childcare management software that’s just as flexible. iCare Software meets the needs of drop-in centers with highly customizable features.

Center Administration

Unlimited number of registered families who can drop-in at any time
Allow parents to self-register and monitor it using the registration checklist
Manage your teacher-child ratio on an ongoing basis
Allow parents to reserve slots with room capacity control
Schedule teachers according to needs

Center Management

Configure your rate chart: drop-in rates, including variables, such as age, number of siblings, etc.
Prepaid Packages: Offer parents the option to prepay hours or credits
Special Day Rates: Like Friday and Saturday, Parent Night Out
Daily Cap: Hourly rates with a daily max cap. For example, $10 per hour with $60 daily cap
Communicate with parents and adjust schedules seamlessly, when needed

Childcare Billing and Payments

Take credit card payments individually or automatically through Direct Deposit
Automate receipts by email or print them
Offer unique billing options, such as hourly, daily, daily max cap, minimum hours, weekly, monthly, etc.
Charges based on schedules, attendance or attendance over schedule
Execute reporting functions to see how you’re doing
Predict staffing using previous children’s attendance trends

Keeping in Touch

Share classroom photos with parents
Send SMS texts to parents to ease their minds
Teacher-parent or teacher-teacher live chat
Take journal entries to showcase what a child learned

Bring together owners, administrators, teachers and parents with one application.

iCare's Application Features was Developed to do

Eliminate Cashier Errors

Fully programmed rate chart requiring no calculations by staff
Full implementation of prepaid package eliminating staff intervention
Integration of scheduled/regular programs and drop-in to avoid cashier workload
Self-registration by parents to reduce cashier workload

Simplified Checks and Balances

Attendance-billing check to assure all attendance has been billed
Account ledger to verify individual accounts
Transactions and account balances reports to verify all accounts quickly
Summary headers showing
Sum, count, and average math functions in reports for operational and financial metrics
Trends and analytics tools

Train Staff in Minutes

A single Drop-in Page where all actions can be taken
Simplified check-in and check-out procedure
Simplified billing process with auto-calculation
Simplified and easy to understand payment processing

Email Marketing Campaigns

All entered family contacts are active
Can email a message or flyer to one or more contacts
Know who received and opened your email
Track history of you marketing campaigns

Resolve your challenges and pain points by switching to iCare Software. We’ll import your data and help you migrate to iCare in minutes. Schedule a free demo of iCare’s childcare software now.

Drop-in Childcare Software