Managing a Mixed Child Care Center

Mixed Child
Care Center

Robust childcare management software for your various needs

Do you offer flexible programs – full-time, part-time, drop-in, before-school and after-school care, and enrichment classes?

As a mixed center, you offer a variety of childcare options – from traditional to weekends. You need a childcare management software that’s as flexible as you are. We built iCare Software  to meet the needs of childcare centers of all formats and sizes. Implementation of the software is easy and takes little to no maintenance. You can focus on meeting the childcare needs of every parent, no matter what.

Center or school that offers multiple programs can run all the programs from a single iCare account. For example, a center that offers afterschool program, drop-in care and summer camp. Or, a Montessori that also offers a infant/toddler program.

  • Manage your classroom capacity
  • Document everything needed for licensing inspection and renewals
  • Maintain HIPAA-compliant immunization and medical records
  • Allow parents to self-register
  • Control your teacher-child ratio
  • Offer flexible, full-time or part-time schedules
  • Manage enrollment and offer a wait list
  • Provide weekly, monthly, hourly and daily rate options for billing
  • Automate your check-in and check-out process
  • Collect payments on a recurring basis
  • Manage private and subsidy accounting
  • Integrate your staff time sheet
  • Skip the invoices with recurring credit card or ACH payments
  • Message parents through the software
  • Document daily activities for parents to see
  • Highlight the classroom environment by sharing photos
  • Use SMS messaging to contact all parents at once

iCare's Application Features was Developed to do:

Maximizing Revenue/ Cutting Costs

• Maximize revenue per room using mixed flexible offerings
• Watch trends to find what programs should be offered
• Market flex programs to corporate accounts
• Increase the average profit margin by filling empty slots
• Schedule staff efficiently based on children’s schedules

Flexibility for Parents

• Enrollment flexibility that fits their budgets and schedules
• Easy access to their children’s schedule, curriculum and journal
• Privacy options that lets parents share journal and photos with family
• Privacy option for share account login with spouse or family
• Access their data anywhere, anytime and on any device

Eliminating Office Work

• Flexible programs create a lot of office work – iCare eliminates that
• Eliminate administrative overhead for licensing needs
• Automate billing and invoicing by automating it
• Use notifications and alerts to simplify communications with parents

Facility Utilization

• Find unfilled slots that need to be filled
• Add scheduling flexibility for parents to fill your rooms more throughout the day
• Add mixed programs – afterschool care, drop-in, flex days, and AM-PM programs
• Develop enrichment programs for better utilization of your space

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