Flexible Childcare Software for Mixed Child Care Centers

All the tools you need in one childcare app

Do you offer flexible programs – full-time, part-time, drop-in, before-school and after-school care, and enrichment classes?As a mixed center, you offer a variety of childcare options from traditional to weekends. You need a childcare management software that’s as flexible as you are. We built iCare Software to meet the needs of childcare centers of all formats and sizes.Our web-based childcare management software is easy to use and takes little to no maintenance. You can focus on meeting the childcare needs of every parent, no matter what.


Centers that offers multiple programs can run all the programs from a single iCare account. For example, a center that offers afterschool program, drop-in care and summer camp. Or, a Montessori that also offers a infant/toddler program.

  • Manage your classroom capacity
  • Document everything needed for licensing inspection and renewals
  • Maintain HIPAA-compliant immunization and medical records
  • Allow parents to self-register
  • Control your teacher-child ratio
  • Offer flexible, full-time or part-time schedules
  • Manage enrollment and offer a wait list
  • Provide weekly, monthly, hourly and daily rate options for childcare billing
  • Automate your check-in and check-out process
  • Our child care billing software allows you to collect payments on a recurring basis
  • Manage private and subsidy accounting
  • Track employee time in the childcare software and save time and money on flex scheduling
  • Skip the invoices with recurring credit card or ACH payments 
  • Give parents quick access to information through a childcare parent portal
  • Message parents through the childcare app
  • Improve parent engagement by documenting daily activities for parents
  • Highlight the classroom environment by sharing photos

Bring together owners, administrators, teachers and parents with one childcare app.

Improve Revenue/ Cutting Costs

  • Increase revenue per room using mixed flexible offerings
  • Market flex programs to business accounts
  • Watch trends to find what programs should be offered
  • Increase the average profit margin by filling empty slots
  • Schedule staff efficiently based on children’s schedules

Flexibility for Parents

  • Enrollment flexibility that fits their budgets and schedules
  • Easy access to their children’s schedule, curriculum and journal
  • Privacy options that lets parents share journal and photos with family
  • Privacy option for share account login with spouse or family
  • Access their data anywhere, anytime and on any device

Eliminating Office Work

  • Flexible programs create a lot of office work – iCare eliminates that
  • Eliminate admin work for licensing needs
  • Automate billing and invoicing with our child care billing software
  • Childcare app alerts simplify communications with parents

Facility Use

  • Find unfilled slots that need to be filled
  • Add scheduling options for parents to fill your rooms more throughout the day
  • Add mixed programs, after school care, drop-in, flex days, and AM-PM programs
  • Develop enrichment programs for better use of your space