iCare Childcare Management Software

Montessori Software

Our tailored solutions provide the right tools for your school

You have many responsibilities when it comes to managing a Montessori Educational School. With a long to-do list, stress and worry can creep in. iCare Software helps you automate recurring tasks and focus on what you do best – teaching children. Our web-based software application requires little to no maintenance and was designed to meet the unique needs of your Montessori school.
record keeping in childcare


  • Set multi-age classrooms
  • Control your center’s capacity and monitor your waiting list
  • Implement registration checklist
  • Keep administrative notes on children, families and staff
  • Set email notifications on registrations, enrollment, record updates, and online payment, etc.
  • Set alerts on late arrivals, late payments, registration checklist, and immunization dates, etc.
  • Implement registration checklist for the registration process

School Management

  • Session-based enrollment management
  • Provide a unique client billing rate for monthly or yearly billing
  • Offer different payment plans to meet parents’ needs
  • Automatically collect payment
  • Communicate with parents regarding records, accounting, late arrivals, waiting list, and children’s journal
iCare Software Team


  • Set up billing rates for monthly or yearly billing
  • Break yearly bills into payment plans to meet parents’ needs
  • Automate payments with direct deposit
  • Run reports to check your financial health
  • Accept credit card or ACH payments
  • Notify parents when credit cards are expiring


  • Document a child’s daily activities
  • Implement Maria Montessori’s development guidelines; example topics, preliminary exercises, care of person, food preparation, grace and courtesy, sensory development, oral language, hand writing, geography, and history, etc.
  • Plan your curriculum
  • Share photos with parents
  • Build parent-teacher engagement through sharing the classroom experience

Bring together owners, administrators, teachers and parents with one application.

Daycare Management Software was developed to do

Stop Working Long Hours

  • Eliminate office work with automated processes
  • Eliminate data entry through self-registration and self-enrollment
  • Completely simplify billing, the most arduous task
  • With Direct Deposit reduce work and bad debt

Improve Program Management

  • Implement multi-age groups
  • Document behaviors for better observations
  • Determine individual needs of children
  • Monitor development for all age groups – infant, toddlers, 3 to 6, and 6 to 12

Implement Child-directed Classroom Education

  • Child or group-based development tracking
  • Achieve continuous quality improvement
  • Fully monitor the complete Montessori development guidelines

Empower Parents and Teachers

  • Gain better understanding through documented observations
  • Utilizing the portals for more professionalism
  • Building powerful relationship between the stakeholders

Resolve your challenges and pain points by switching to iCare Software. We’ll import your data and help you migrate to iCare in minutes. Schedule a free demo of iCare’s childcare software now.