Best Camp Management Software

Our custom-built childcare app makes your job easier

Managing a children’s camp can be overwhelming and daunting. Maintaining safety of all campers and creating a fun atmosphere is your top priority. iCare Software takes care of the behind-the-scenes details, so you don’t have to worry about billing, waitlists, staffing and more. Once set up, our camp management software takes little to no maintenance, which means you can focus on your camp.

  • Manage camp enrollment and offer a waiting list
  • Provide a registration checklist to ensure you have the necessary information
  • Take admin notes, so you have details at our fingertips
  • Multi-site management
  • Session-based enrollment management
  • Child care billing software handles unique billing rate chart with monthly or yearly billing
  • Payment collection
  • Parent-teacher communication is easier than ever
  • Attendance tracking software for each day and each session
  • Oversee transportation as needed
  • Schedule activities and ensure waivers are in place
  • Offer unique child care billing options, including daily, half-day or weekly rates
  • Automate payment processing and receive payments via Direct Deposit
  • See financial reports to know how you’re doing
  • Tracking learning and development milestones through journaling notes
  • Enrichment and Activity Curriculum planning
  • Chat with parents or other teachers
  • Make a parent’s day by sharing photos of their children’s activities

Bring together owners, administrators, teachers and parents with one childcare app.

Running Multi-Site, Multi-Program Camps

  • Run any type of sports, language, skills and educational camps
  • Manage multiple sites within one childcare app
  • Run sites independently but still get integrated reports
  • Move staff between sites without changing site designations

Marketing Your Camp

  • All entered family contacts active or inactive can be added to the campaign
  • You can email a message or flyer to one or more contacts
  • Find out who received and opened your email
  • Track the history of your marketing campaigns

Empowering Teachers and Coaches

  • Create a documented history of notes for better child development outcomes
  • Reach development milestones faster with improved teamwork
  • Admin portal supports team communication and collaboration

Parent Engagement

  • Develop a positive relationship through parent-teacher engagement
  • Build customer loyalty by sharing children’s photos and milestones with parents
  • Send messages through web-based childcare software
  • Text all parents enrolled with SMS