Top Childcare Enrollment Management Software

Automated Childcare Record Keeping

Record keeping for center licensing and operations is time consuming and hard. But iCare makes it easy and automated for you.
Modern management software for childcare adminstration

Multi-Linked Families

Our childcare app allows for multiple payers for one child. And, the main contact in one family can also be a pick-up or emergency contact in another.

iCare software to manage your chilcare centers

User-Defined Fields

In addition to standard tracking fields, you can have user-defined fields and documents. So you have complete flexibility to track any type of information for your daycare business.

iCare software to manage students enrollments

Parent Self-Registration

Easy methods for self-registration by parents. You can send them a link via email or include a self-registration button on your website.

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Family Data Privacy Option

Our childcare management software offers parents more privacy. Parents can decide how they want to give access to their data to other contacts in the family.

iCare software to manage work and tasks of childcare centers

Admin Notes

Private notes for administrators that are not accessible to teachers and parents.

Easy and secure profile creation on iCare software

Profile Pictures

Parents or admins can easily upload profile picture. This picture will that show not just on the profile page but in reports, as well, for easy identification.

Bring together owners, administrators, teachers and parents with one easy childcare app.

  • Registrations: List of children by Age-based Rooms showing contacts and status.
  • Age and Room Projection: Enter a future date and see how old a child will be. You can even see which room she is expected to be in.
  • Slot Availability by Rooms and Classes: A detailed report showing children scheduled for each half-hour slot of the day.
  • Future Registrations: List of children with future starting date.
  • Dropped Children/Alumni list: List of children who attended in the past and are not registered currently or in the future.
  • Children’s Weekly Schedules: All weekly current schedules.
  • Children’s Schedule History: All schedules of current, past and future.
  • Admin Notes on Children: List of private admin notes on children.
  • Room Planning Report: List of rooms showing capacity, enrollment and next spot opening and closing dates.
  • Child Bus Line: Busing report.
  • Lobby Cards: Lobby card with password.
  • Waiting List.
  • Immunization Details: Shows all entered immunization data.
  • Immunization Summary: Shows count of each type of entered immunization.
  • Emergency Cards: Emergency Contact Cards.
  • Mailing Labels for Parents.
Modern management software for childcare adminstration

Change History and Deleted Records

When crucial information is updated or transactions are voided, a change history is maintained preventing accidental loss of important information.

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Report Making Tools

iCare’s school record-keeping software includes some of the best report making tools. You can use smart search, advanced filtering, drill-down, math functions, and add/remove columns. For details see section on Reporting.

iCare software to manage your chilcare centers

Site Designation

Using role management and site designation for corporate or local. You can set which user can see what records assuring data privacy and security.

See how iCare’s childcare management application can help you today!

Modern management software for childcare adminstration

Immunization and Medical

Immunization schedules are preloaded in iCare and renewal periods for medical records can be set by the admin. These dates are tied to alerts and notifications, so the records are updated on a timely manner.

iCare software to manage students enrollments

Age-Based Rooms

Center license capacity is based on the size of the rooms and profitability depends of how full each room is throughout the day. The slot availability report will help you see in which room and at what times slots are available so you can focus on filling them.

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Required Documents

For your licensing and management of your business you must keep documents like permission for field trips or picture, waivers, and drivers license. iCare provides not just a repository for these but using alerts and notifications it simplifies the burden of maintaining them.

iCare software to manage your chilcare centers

Teacher Child Ratios

A live teacher-ratio ticker helps you track your ratios to make sure you are neither short or over staffed. Attendance summary and trends help you cut your costs with efficient staffing.