iCare Journal Templates Customized by State
There’s a very fine line between profitability and financial hardships when it comes to running a successful childcare business. Accurate documentation, billing and invoicing are all crucial in ensuring your success and early childhood education software can be a huge asset.
Documenting developmental milestones plays two important roles in childcare centers:
- Proper documentation ensures maximum childcare subsidy collection in your state.
- Sharing milestones with parents shows the value you bring families and the quality education their student receives.
At iCare Software, we’ve been hard at work integrating each state’s developmental milestones into our journal templates. We know the value this information brings to a childcare center, but we also know the burden on teachers and administrators to structure their notes and information to meet these requirements.
Using iCare’s journal templates, you can easily export the information for subsidy verification and share the information with parents to build customer loyalty.
State Childcare Subsidies and Early Childhood Education Software
Each state has developmental milestones that childcare centers must document and report on. And a childcare center’s ability to prove developmental progress is directly tied to the subsidies it can collect from the state.
The better your record-keeping in childcare is, the higher your childcare subsidy payments will be. The simplest way to document these milestones is through using early childhood education software. You’re already paying teachers to be in the classroom, so why not have them capture this important information with a few button clicks to maximize your income.
Our templates offer you a successful childcare tool that’s easy to use. Just select a developmental milestone from a dropdown and add it to applicable students who have achieved that milestone. Plus, we give teachers more in-depth information about each development milestone with an information icon. That way, teachers know with confidence that they’re following their state’s guidelines.
Teachers then have the option to add a note to the milestone. They can also send an email to parents whose children accomplished that milestone to share the great news. Otherwise, parents will see the update when they next log into their iCare account.
To make the accomplishment come to life for parents, teachers can also add a photo to the journal entry.
How Teachers Communicate with Parents About Milestones
Teachers have just a couple of minutes with parents each day at drop off and pick up. During these times, the classroom is noisy and distracting. Communicating exciting developmental moments or large improvements in these busy moments can be challenging.
Plus, teachers have a whole classroom of students to share news with parents about. Remembering each moment and sharing the excitement at the end of a long day can be challenging.
iCare journal templates make communication constant, seamless and accurate. Once a teacher tags a child in a journal update, parents can log in and see that update. Parents will know day-to-day the value that your center brings their family and won’t go shopping around for other preschools or childcare centers.
While parents might not be as focused on the structured data that your state’s subsidy program will be, they’ll appreciate the simple and easy-to-read updates about their child’s development.
And because it’s all integrated into the software, teachers won’t have to reference other data or materials to document this information accurately and they won’t mind having to do it.
Childcare Management Software with Milestone Tracking
No childcare administrator wants to spend valuable time building developmental milestone reports based on teacher feedback. The process can be laborious and might make you wonder whether or not it’s worth it to pursue childcare subsidies.
But we can assure you that it is worth it when you have the right tools available to you.
iCare is childcare management software designed by professionals with decades of experience helping childcare centers succeed. We’re always looking for ways to make childcare centers more profitable, successful and enjoyable to operate.
iCare Software currently offers development milestone journal templates for the following states and we’re constantly adding to this list:
- New York
- North Carolina
- South Carolina
Schedule a demo to see the iCare Software difference and how our tools can maximize your income while making your workday more enjoyable.