Monthly Childcare Software Pricing

Getting your childcare center set up with a decent management system can take forever. And even when you think it’s done, there’s always another thing to get in the way of running your business.

iCare childcare software is built for busy childcare operators. You can set it up in a flash and use it day in, day out, because we’ve designed it to automate your most time-consuming tasks. Once you’re onboarded and ready to go, our customer success managers are there to help make sure you continue to save time and money every week by using iCare at its most powerful.

Childcare Software Pricing

Included Features

Feature
 

Center/ Preschool/ Montessori

Drop-in
Center

After-school
Care

Placement
Agency

Childcare Center Management Tools
Family and Staff Database
Multi-site Management
Recordkeeping Automation
Report Center
Custom Reports
Reporting Tools
User-Defined Fields, Forms and Electronic Documents
User Role Management
Privacy Options
Audit Trail
Feature
 

Center/ Preschool/ Montessori

Drop-in
Center

After-school
Care

Placement
Agency

Touchless Check-In App
Lobby App
Signature & Photo Authentication
Daycare Door Security System
Lobby Questions
Batch Check-In
Staff Payroll Report
Feature
 

Center/ Preschool/ Montessori

Drop-in
Center

After-school
Care

Placement
Agency

Rooms and Programs
Programs/Classes Manager
Afterschool Manager
Drop-in Manager (POS)
Drop-in Reservations
Staff Scheduling Manager
CACFP Management
Feature
 

Center/ Preschool/ Montessori

Drop-in
Center

After-school
Care

Placement
Agency

Automated Billing
Direct Deposit
Rate Chart Modeler
Billing Overage Charges
Late Pick-up and Late Payment Fee
Billing Preview
Lowest Processing Rates
Batch Updates
Subsidy/Copay Management
Feature
 

Center/ Preschool/ Montessori

Drop-in
Center

After-school
Care

Placement
Agency

Journaling
Instant Photos
Virtual Classroom
Development Guidelines and Standards
Grades
Curriculum
Feature
 

Center/ Preschool/ Montessori

Drop-in
Center

After-school
Care

Placement
Agency

Messaging
Email Service
SMS Texting
Chat
Bulletin Board/ Calendar
Daily Report
Notifications
Alerts
Feature
 

Center/ Preschool/ Montessori

Drop-in
Center

After-school
Care

Placement
Agency

Parent Login childcare parent portal
Teacher Login
Feature
 

Center/ Preschool/ Montessori

Drop-in
Center

After-school
Care

Placement
Agency

Placement Voucher Management
Placement Subsidy Billing
Private Co-pay Billing
Provider Billing
Transportation Billing
Attendance Management
Home Visits
Family Demographics
Provider Demographics

The Most Excellent Customer Service You Can Want

You’re running a very tough childcare business. You need fast and clear answers to your questions. Delays is resolving
issues result in losses, lost opportunities, and wasted time for you. The success of your business means
everything to us.

You can expect far beyond just technical support from Team iCare. Understanding your business model
and needs and your pain points is what we do. Our onboarding team will get you started easily and
quickly. Services that you can expect:

  • Data migration and verification
  • Office setup – billing rules, direct deposits, and recordkeeping
  • Classroom setup – curriculum and milestones
  • Custom webinars for your staff or parents

Ask your iCare consultant for more details.

Migrating from Procare*? With a little help from you, we will transfer your data, walk you through, and have you Go Live in iCare in as little as one single day. 

Next day, parents and teachers will check-in into iCare using their old pins. And the following data will be all set for you: staff and family data, rooms and programs, enrollments, billing info, opening balances, accounting records from desired back data, attendance records, immunizations, and allergies.

* Migrating from something else? We will help you get going in almost the same way – quickly, with least effort and no downtime.

You can get immediate answers to your questions from an iCare expert. While chatbot, email and
customer support tickets are all helpful, you want the ability to talk to a real person when you need
help. The ways you can reach us are:

  • Live online chat
  • Email
  • Phone
  • A scheduled Hangout meeting
  • Online help: Training videos and knowledgebase/support forum
  • Customizable notifications
All this comes standard with your iCare signup.

To get the most out of implementing a management system you need to watch your performance
numbers very closely. Don’t have the time for this? Our customer success managers are there to help you
understand your numbers and reach highest level of efficiencies. Here’s a sample of reviews you can
expect:

  • Billing accuracy and completeness
  • Direct deposit payments and reconciliation
  • Efficient staff scheduling
  • Subsidy billing submittal
  • CACFP meals served data
  • Payroll hours reporting
  • Licensing inspection preparation
  • Communication and notifications setup
  • Curriculum planning

Ask your iCare consultant for more details.

Door Security System

  • Wireless Door Opener and Software: $245 (sold separately).
  • Secure your center using the iCare Door Switch and iCare Lobby. This is a secure check-in/check-out solution for parents and staff. Only authorized personnel can access iCare Door. Parents use a unique lobby password to check their child in and out. Turn on signature and photo capture to further authenticate your check-in data.

Software Licensing

  • License is based on the number of active children. There is no limit on the
    number of inactive/graduated children you can have. Your inactive/archived
    data is preserved so you can access it at any time.
  • No limit on the number of sites you can operate in one iCare database.
    Complete multi-site management is part of the iCare App.
  • Different levels of support services are available to fit your specific need. Contact support@icaresoftware.com or call at 978-266-0224.
  • Extensive library of training videos and knowledge base is available to help you master iCare very quickly.
  • You can also access the free trial/Sandbox to play around in the iCare App.
    Contact sales@icaresoftware.com.

Licensing Terms

Learn how childcare software can be an investment in growing and improving your bottom line.