Busing is a time-consuming task, but it doesn’t have to be anymore. Let drivers check in and out children on their phones, and the attendance list will tell who is scheduled for the day.
Parents can see your lesson plans, and you can update them easily week by week. iCare’s lesson plan page is easy to use, so you’ll be able to build parent engagement in no time.
iCare’s dashboard helps you spend less time on the computer and more time doing the things you love. The dashboard adds another valuable tool to iCare’s automation and reports. A quick 2-min spend a couple of times a day will give you a great peace of mind on how things are going.
The iCare database is developed with the highest design principles, and the best procedures are used in its upkeep.
The drop-in services page in iCare is a convenient space for the cashier and admin roles to manage point-of-sale business. It includes check-in, billing, payments, children’s special needs, special day/times like Friday and Saturday nights, prepaid packages, sale of sundry items and drop-in licensing constraints on attendance.
The iCare Graphical Staff Scheduler is the perfect tool for scheduling your employees. It is extensively developed with all the functions you need in one place. Very quickly you can schedule your staff correctly for each slot for today and the future. There’s nothing like it anywhere. Finally, you’ll conquer this problem completely.
A simple setup helps teachers quickly enter their students’ daily activities, and streamlining development notes according to state guidelines improves parent-teacher engagement.
The iCare data structure, transactions, reports, and user roles were built to make running a multi-site operation even easier.
The Date Picker Scheduler in iCare is a full-scale landing page where an admin or parents have all the tools they need for scheduling, reviewing, billing, and controlling. It’s a must have for any after-school program that allows random day’s scheduling.
Do you find it difficult to analyze or find home visitation notes? The iCare Home Visit Case Tool is a simple and easy-to-use program but it has a very useful feature set.
The family’s main contact can add children and contacts using the Privacy Shield icon and share data with the secondary contacts.
Each contact login credentials. A main contact in one family can also be a secondary contact in another family. When a contact logs in, they are asked to choose between their primary or secondary roles. If logging in as a secondary contact, the role is decided according to the Privacy Settings.
A secondary contact could be part of a split account for a child, in which case, the secondary contact will see their part of the ledger and can make a payment toward for the account.
Available Privacy Settings
A parent or admin can set these for each family:
Get the iCare self-registration button code and have your webmaster add it to your website or let our engineer do it for you. New parents just have to click on that button. They’ll receive an email with login credentials. If you set the On-HOLD flag, new registrants will be treated as leads. You can then nurture the leads in any way you like—record, school visits, phone calls, set priorities, manage required documents, or track anything else needed. When spots become available, you can simply remove the ON-HOLD flag to activate the child while keeping all the records intact from the on-hold period.
Center Management Roles
The role management feature allows you to set what people can see and do. There are 3 basic roles – admin, teacher and parent; however, within these roles you can designate specialized roles to further manage user rights. A few of the standard preset roles are:
In permissions setup, you can grant role access for various features. Preset permissions include:
Our Staff Management features give you the management tools you need to make your job easier.
Graphical Staff Scheduler
Each state has developed its own set of guidelines/standards for children’s development. We have digitized those and made them available in iCare with the State Recommended Development Standards feature.
If the State Development Guidelines are turned on and teachers enter development notes according to the guideline
With user-defined fields you can track any special information you need, and create customized reports to use those fields on.
Managing the waitlist for a childcare program is essential to your program’s success. iCare helps you communicate with parents and manage waitlists.