Best Child Care Management Reports for Childcare Centers

Reporting

Take the hassle out of managing your everyday work with reports and automated alerts and notifications.

Standard Reports

iCare's Reporting has over 60 out-of-the-box center reports for all areas of your early childcare development center.

Children (18)
Staff (6)
Enrollment (5)
Attendance (30)
Accounting (20)
Childcare+ (5)

Reporting Tools

The built-in reporting tools let you edit, find sort, print, email, or individual and batch actions.

Google-like smart search filtering
Pop-out hover in many reports for more details, add, edit and delete functions
Right-click actions menu for drill-down, math functions, and messaging functions
Actions menu for an individual for batch actions such as batch check-in/out, batch enrollment, and batch edits.
Advanced filtering for multi-criteria.
Add/remove columns in reports
Exporting data in many formats
Pivot table grid for researching trends and analytics

Custom Reports and Analytics Tools

You can easily add a custom report in any of the report areas – like children, accounting, child enrollment, billing and class, and program attendance, etc. Analyze data from all areas of your business so you can grow and improve your childcare center.

Go to the Report Center and click on Add Custom Report and state in simple English what you need the report for and what information it should provide.

Staff Time Clock and Payroll Reporting

Attendance Report: Attendance records for children and staff with record details.
Attendance Report with Weekly Summary: Summarized attendance data.
Late Check-ins: Comparison of check-in time with scheduled times or school opening time.
Late Pick-ups: Comparison of check-out time with scheduled times or school closing time.
Absences: Days when scheduled children and staff were absent.
Sign-in Sheet: Weekly format for sign-in and sign-out with scheduled times.
Attendance Billing Report: A detailed attendance billing report.
Staff Payroll Report: Payroll hours report with weekly or daily overtime.
Weekly Schedule Vs Attendance Summary: Summarized comparison of schedules and attendance.

Time Clock Data with Signatures and Photos: Daily attendance data showing captured signatures and photos from the Lobby.
Staff Payroll Fixes Report: Payroll Fixes hours report with weekly overtime.
Ratio Compliance Report: Shows efficiency of staff scheduling for any time-period.
Attendance Billing: Summary of attendance-based bills
Attendance Change History for Children: Report showing change made to children’s attendance data by whom and when.
Attendance Change History for Staff: Report showing change made to children’s attendance data by whom and when.
Prepaid Hours Setup Report: Report listing all the available prepaid hours packages (for drop-in centers).
Prepaid Hours Balance Report: Report showing hours balances remaining on prepaid packages.

Attendance Reporting

Attendance Report: Attendance records for children and staff with record details.
Attendance Report with Weekly Summary: Summarized attendance data.
Late Check-ins: Comparison of check-in time with scheduled times or school opening time.
Late Pick-ups: Comparison of check-out time with scheduled times or school closing time.
Absences: Days when scheduled children and staff were absent.
Sign-in Sheet: Weekly format for sign-in and sign-out with scheduled times.
Attendance Billing Report: A detailed attendance billing report.
Staff Payroll Report: Payroll hours report with weekly or daily overtime.
Weekly Schedule Vs Attendance Summary: Summarized comparison of schedules and attendance.

Time Clock Data with Signatures and Photos: Daily attendance data showing captured signatures and photos from the Lobby.
Staff Payroll Fixes Report: Payroll Fixes hours report with weekly overtime.
Ratio Compliance Report: Shows efficiency of staff scheduling for any time-period.
Attendance Billing: Summary of attendance-based bills
Attendance Change History for Children: Report showing change made to children attendance data by whom and when.
Attendance Change History for Staff: Report showing change made to children attendance data by whom and when.
Prepaid Hours Setup Report: Report listing all the available prepaid hours packages (for drop-in centers).
Prepaid Hours Balance Report: Report showing hours balances remaining on prepaid packages.

See how iCare’s childcare management application can help you today!

Financial Reports

Tax Reporting

iCare has a very strong Accounts Receivable system. This is important because AR is closely tied to operations registration, enrollment in programs and classes, attendance, scheduling, and events.

Tax Reporting - Business

On the other hand, iCare doesn’t have an Accounts Payable system. But we have provided you a General Ledger and a Chart of Accounts. It’s under the Receivables Ledger of the AR system.

General Ledger: All RL transactions are posted in the GL using the double entry system. This makes it possible to export revenue numbers for journal entry in a financial accounting package.

Chart of Accounts: The default accounts in the COA are:

Activity
Bank Interest
Discount
Field Trips
Miscellaneous
Registration
Sundry Items
Transportation
Tuition

Tax Reporting - Parents

iCare accounting reports include the Yearly Tax Statement for the parents. Parents can view and print it themselves or an admin can email to them or print it for them.

The Tax Statement is prepared on cash-basis. It is the total of all the payments minus refunds posted in the calendar year. It is not an accrual report, i.e., it is not based on posted charges and credits.

The Statement included the centeru2019s Tax ID and is ready for use for a parentu2019s tax return.

Learn how childcare software can be an investment in growing and improving your bottom line.

Reporting

Save time and effort with effective reporting.

Take the hassle out of managing your everyday work with reports and automated alerts and notifications.

Standard Reports

Reporting Tools

Custom Reports and Analytics Tools

Staff Time Clock and Payroll Reporting

Attendance Reporting

See how iCare’s childcare management application can help you today!

Financial Reports

Balances

Aging Report

Total Charges/Credits Report

Fee/Billing Projection

Transactions

Billing Grid

Direct Deposits

Declined/Settled Payments

Payment Listing

Yearly Tax Statement

Account Statement

Deferred Deposits Balances

Billing Summary

Deferred Deposits Ledger

Tax Reporting

iCare has a very strong Accounts Receivable system. This is important because AR is closely tied to operations registration, enrollment in programs and classes, attendance, scheduling, and events.

Tax Reporting - Business

On the other hand, iCare doesn’t have an Accounts Payable system. But we have provided you a General Ledger and a Chart of Accounts. It’s under the Receivables Ledger of the AR system.

Tax Reporting - Parents

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