iCare Childcare Management Software

America’s best childcare management software

Turn center management into child’s play.
Billing
Have a difficult rate chart? Be amazed by how iCare handles it. Just simple, easy and handsfree.
Recordkeeping
Eliminate work. Let parents complete their data. If they miss, iCare will remind them until done.
Payments
Get paid on time, every time with iCare’s persistent automated Direct Deposits.
Communication
Transform your business with the utmost modern communication and reporting tools.
Classroom
Watch the rise in outcomes with parent-teacher engagement and structured programs.
Scheduling
Increase your revenue and cut payroll costs with easy-to-use flex scheduling.

Virtual Classroom

Teach both in-class students and remote students at the same time by opening a virtual classroom to maximize income.

Virtual Classroom

The coronavirus pandemic has hurt your business badly. You need online classes/care to generate income and maintain relationships with parents.

The iCare Virtual Classroom is a far better alternative to Zoom:

  • It is integrated with your office and classroom
  • It captures the online attendance and bills it automatically
  • It is completely secure and private and needs no installation

Contactless Check-In

Allow parents to check their children in via their smartphone and answer the required temperature and symptom questions.

Contactless Check-In

A few months ago, people didn’t think much about touching the same screens or using the same pens. With the pandemic this is a big problem. The iCare Check-In app is the perfect solution for this problem:

  • It triggers automatically when parents or staff enter the lobby
  • You don’t have to purchase any scanner, cards or devices
  • It is simple, secure, and safe

Pandemic Protocol Management

Manage temperature checks, symptom tracking and check in seamlessly. Administrative staff get notifications when students or staff fail the temperatures or symptom questions.

Pandemic Protocol Management

iCare Software is innovating ways that help teachers, parents and administrators follow their local rules and guidelines for the pandemic while keeping everyone safe. Our pandemic protocol management helps in the following ways:

  • Manages workflows to ensure required temp checks and symptom tracking is input
  • Validates attendance using parents’ smartphones
  • Sends notifications for high temps or concerning symptoms so admins can act quickly

iCare Solves Your Most Complicated Problems

Running a profitable center is hard. In an average day, you manage complicated licensing regulations and expensive, labor-intensive operations management. Schedule time with us to discuss how iCare Software simplies your daily tasks and saves you time and money.

Automate Repetitive Tasks

Labor-intensive tasks consume your valuable resources. Automate the following:

  • Licensing paperwork
  • Registrations and enrollments
  • Critical alerts and notifications

Cut Losses for Increased Profit

Increase your income and cut your losses.

  • With bills calculated more accurately
  • Payments collected fully on time
  • More efficient staff scheduling

Improve Children's Development Outcomes

Engage with parents and organize activities to improve development outcomes.

Impactful Business Benefits for Childcare Centers

Get the most modern childcare software tools to achieve more with less effort thanks to iCare Software.

Make a Parent's Day

Share photos and notes and chat with parents throughout the day.

Stop Working Long Hours

Reduce the time-consuming work of registration, enrollment, licensing, attendance, and accounting.

Empower Your Teachers

Offer tools that improve development outcomes and require minimal effort and distraction.

Stop Losing Money

Eliminate missed billing and cut out bad debt by using Direct Deposit.

Find out how our childcare management software can help you streamline your operations and improve margins.

Built to fit your business model.

A beautiful, easy-to-use interface provides a user-experience you and your staff will love.

Centers

(A perfect fit for centers, preschools, Montessori, classes, and camps)

Greatly improve your center’s childcare outcome by modernizing your entire childcare operation. Automate office functions, cut losses from missed billing and payments, reduce administration hours, and increase parent-teacher engagement.

Drop-in

Implement the most highly developed drop-in management solution. Tackle any type of fee structure: prepaid hours and packages, special day/time rates, allergies and special needs, document tracking, and market your center with ease through iCare.

After-school

Manage even the most complex billing automatically and collect money on time. Find the best fit for your operation no matter which business model you have – weekly recurring or selected days on a monthly calendar. Build loyalty with parents and grow your business.

Learn What iCare Users Say About the Software

Businesses just like yours have increased their profits and are working fewer hours thanks to iCare. Learn how you can too.

It is lightyears ahead of anything else.

I have been a school administrator for over 15 years and iCare is the software I have always dreamed of having. Automated features, parent engagement and lightning speed. I used to wait on hold forever to reach someone, not iCare, they are so wonderfully tech savvy! I love that it is cloud based and interactive with our parents and staff. We have only scratched the surface of what iCare can do and already it is lightyears ahead of anything else we found. Thank you iCare!!

Catherine S.

Administrator, Union Nursery

Does it all.

We needed a software that would run not only our weekly tuition and attendance but also work like a cash register for drop-in parents who needed to leave deposits, be billed and make payments at pick-up. iCare Childcare software does everything we need it to. The customer service is always quick to respond to any issues or questions we might have, and I would highly recommend this product to anyone in the child care industry no matter the size or hours of service provided.

Chuck W.

Owner, Largest Center in TX with 2,500 active children served 24 X 7

Best childcare management software. Phenomenal service.

I have been a school administrator for over 15 years and iCare is the software I have always dreamed of having. Automated features, parent engagement and lightning speed. I used to wait on hold forever to reach someone, not iCare, they are so wonderfully tech savvy! I love that it is cloud based and interactive with our parents and staff. We have only scratched the surface of what iCare can do and already it is lightyears ahead of anything else we found. Thank you iCare!!

Jessica H.

Asst Director, CDC

Very easy to use. Gives a director everything they need to run a center.

I have been a school administrator for over 15 years and iCare is the software I have always dreamed of having. Automated features, parent engagement and lightning speed. I used to wait on hold forever to reach someone, not iCare, they are so wonderfully tech savvy! I love that it is cloud based and interactive with our parents and staff. We have only scratched the surface of what iCare can do and already it is lightyears ahead of anything else we found. Thank you iCare!!

Pam L.

Executive Director, Creative World

Wouldn’t want to go without it.

We brought iCare online in November of 2007 and it literally changed the way we do business. We were using a DOS program and had to enter weekly and daily charges manually. Now that we use iCare, we can quickly and easily run the reports we need and tuition is billed automatically. Overtime is calculated during the day ending process every night. Staff times are calculated and the report makes payroll a breeze.

Greg W.

Owner, Large Private School, doubled in size since using iCare, reduced office work from 60 to 20 hours per week.

It makes our business much more efficient.

We have used iCare software for our 14,000sq ft facility since Sept 2006 and are still going strong! We love this POS software because it makes our business much more efficient. iCare child care software allows the parents/guardians to quickly sign-in on our lobby interface answering several "RSVP" questions about their children, log in their times for billing purposes, helps headcounts, stores family data and accounting, and much more! Their customer service is also impeccable.

Lori S,

Owner, Large Drop-in /Preschool with a 14,000 sq. ft. facility

Get Helpful Tips on Our Blog

Our childcare management blog offers helpful tips for administrators, teachers and parents. Follow us on Facebook and Twitter to never miss a thing. Share your feedback and comments on our social media to engage in the online childcare community.

Resolve your challenges and pain points by switching to iCare Software. We’ll import your data and help you migrate to iCare in minutes. Schedule a free demo of iCare’s childcare software now.