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Childcare Management Software

America’s Best Childcare Management Software

Running a childcare center is child’s play when you use the right software.

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Childcare Billing

Billing

Have a difficult rate chart? Be amazed by how iCare handles it. Just simple, easy and handsfree.
Childcare Recordkeeping

Recordkeeping

Eliminate work. Let parents complete their data. If they miss, iCare will remind them until done.
Childcare Payments

Payments

Get paid on time, every time with iCare’s persistent automated Direct Deposits.
Childcare Communication

Communication

Transform your business with the utmost modern communication and reporting tools.
Childcare Classroom

Classroom

Watch the rise in outcomes with parent-teacher engagement and structured programs.
Childcare Scheduling

Scheduling

Increase your revenue and cut payroll costs with easy-to-use flex scheduling.
New Feature

Virtual Classroom Software

Teach both in-class students and remote students at the same time. Open a virtual classroom to maximize income. 

virtual classroom software
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Virtual Classroom

The coronavirus pandemic has hurt your business badly. You need online classes/care to generate income and maintain relationships with parents.

The iCare Virtual Classroom is a far better alternative to Zoom:

  • It is integrated with your office and classroom
  • It captures the online attendance and bills it automatically
  • It is completely secure and private and needs no installation
New Feature

Childcare App for Contactless Check-In

Allow parents to use a childcare app on their smartphone to check in their children and answer the necessary temperature and symptom questions.

iCare Check-In App
iCare Check-In App
contactless childcare check in app
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Contactless Check-In

A few months ago, people didn’t think much about touching the same screens or using the same pens. With the pandemic this is a big problem. The iCare Check-In app is the perfect solution for this problem:

  • It triggers automatically when parents or staff enter the lobby
  • You don’t have to purchase any scanner, cards or devices
  • It is simple, secure, and safe
New Feature

Pandemic Protocol Management

Manage temperature checks, symptom tracking, and check-in seamlessly. Office staff gets notified if students or staff fail the temperature or symptom questions.

pandemic protocol management software
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Pandemic Protocol Management

iCare Software is innovating ways that help teachers, parents and administrators follow their local rules and guidelines for the pandemic while keeping everyone safe. Our pandemic protocol management helps in the following ways:

  • Manages workflows to ensure required temp checks and symptom tracking is input
  • Validates attendance using parents’ smartphones
  • Sends notifications for high temps or concerning symptoms so admins can act quickly
Built to Fit Your Business

An intuitive, easy-to-use interface provides a user-experience you and your staff will love.

Center Childcare
Centers

(A perfect fit for centers, preschools, Montessori, classes, and camps)

Improve your center’s childcare outcomes with modern operation practices. Automate office functions. Cut losses from missed billing and payments. Reduce administration hours. And increase parent-teacher engagement.

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After-School Care
AFTER-SCHOOL CARE

Automate even the most intricate childcare billing and collect money on time. Find the best fit for your operation no matter which business model you have. From weekly recurring bills to selected monthly days, we can automate it. Build loyalty with parents and grow your business today.

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Drop-In Childcare
DROP-IN CHILDCARE

Implement the most developed drop-in childcare management solution. Tackle any type of fee structure: prepaid hours and packages, special day/time rates. Manage allergies and special needs and track documents. Market your center with ease through iCare.

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Impactful Benefits for Your Center

Running a profitable childcare business is hard. You manage complex licensing rules and laborious operations daily. Schedule time with us to discuss how our childcare software saves you time and money.

Automate Repetitive Tasks

Labor-intensive tasks consume your valuable resources. Our childcare CRM automates the following:

  • Licensing paperwork
  • Registrations and enrollments
  • Critical alerts and notices

Cut Losses for Increased Profit

Increase your income and cut your losses with our flexible childcare billing software.

  • Accurate invoice calculation
  • Collect payments on time
  • Efficient staff scheduling

Improve Children's Developmental Outcomes

Improve parent engagement and children’s development by organizing age-appropriate skill-building activities using our software.

What iCare Users Say About Our Childcare Administration Software

Businesses just like yours have increased their profits and are working fewer hours thanks to iCare Software. Learn how you can do the same.

It is lightyears ahead of anything else.

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I have been a school administrator for over 15 years and iCare is the software I have always dreamed of having. Automated features, parent engagement and lightning speed. I used to wait on hold forever to reach someone, not iCare, they are so wonderfully tech savvy! I love that it is cloud based and interactive with our parents and staff. We have only scratched the surface of what iCare can do and already it is lightyears ahead of anything else we found. Thank you iCare!!

Catherine S.

Administrator, Union Nursery

Does it all.

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We needed a software that would run not only our weekly tuition and attendance but also work like a cash register for drop-in parents who needed to leave deposits, be billed and make payments at pick-up. iCare Childcare software does everything we need it to. The customer service is always quick to respond to any issues or questions we might have, and I would highly recommend this product to anyone in the child care industry no matter the size or hours of service provided.

Chuck W.

Owner, Largest Center in TX with 2,500 active children served 24 X 7

Best childcare management software. Phenomenal service.

I have been a school administrator for over 15 years and iCare is the software I have always dreamed of having. Automated features, parent engagement and lightning speed. I used to wait on hold forever to reach someone, not iCare, they are so wonderfully tech savvy! I love that it is cloud based and interactive with our parents and staff. We have only scratched the surface of what iCare can do and already it is lightyears ahead of anything else we found. Thank you iCare!!

Jessica H.

Asst Director, CDC

Very easy to use. Gives a director everything they need to run a center.

I have been a school administrator for over 15 years and iCare is the software I have always dreamed of having. Automated features, parent engagement and lightning speed. I used to wait on hold forever to reach someone, not iCare, they are so wonderfully tech savvy! I love that it is cloud based and interactive with our parents and staff. We have only scratched the surface of what iCare can do and already it is lightyears ahead of anything else we found. Thank you iCare!!

Pam L.

Executive Director, Creative World

Wouldn’t want to go without it.

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We brought iCare online in November of 2007 and it literally changed the way we do business. We were using a DOS program and had to enter weekly and daily charges manually. Now that we use iCare, we can quickly and easily run the reports we need and tuition is billed automatically. Overtime is calculated during the day ending process every night. Staff times are calculated and the report makes payroll a breeze.

Greg W.

Owner, Large Private School, doubled in size since using iCare, reduced office work from 60 to 20 hours per week.

It makes our business much more efficient.

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We have used iCare software for our 14,000sq ft facility since Sept 2006 and are still going strong! We love this POS software because it makes our business much more efficient. iCare child care software allows the parents/guardians to quickly sign-in on our lobby interface answering several "RSVP" questions about their children, log in their times for billing purposes, helps headcounts, stores family data and accounting, and much more! Their customer service is also impeccable.

Lori S,

Owner, Large Drop-in /Preschool with a 14,000 sq. ft. facility

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