Running a profitable childcare center is certainly not easy. Filling unfilled attendance spots means more revenue but it also makes staffing more complicated because you can overschedule staff and then lose revenue. The right balance is exceedingly tricky but childcare software is opening the door to make flex scheduling simple and cost-effective.
Back to school means hustle and bustle for parents, teachers and childcare administrators. As a childcare administrator, you’re tasked with all the behind-the-scenes work to build out your childcare software templates for the new school year. You’ll update your tuition billing rates to ensure your automated billing is correct, organize children in the classrooms to ensure teacher-child ratios are met, and schedule staff in each classroom.
Staffing is the largest expense childcare centers incur, yet of course it’s also the most important expense. Getting staffing just right means ensuring you meet teacher-child ratios without overstaffing and incurring unnecessary expenses within your childcare center. It’s a very fine balance and one that’s difficult to do well without the best childcare software.
Childcare software and flex scheduling
Pairing child schedules with staffing is how childcare centers can save money by avoiding overstaffing. When you can see each child’s scheduled arrival and pick-up time, you can schedule your staff around that with some flexibility to cover sick days, minor adjustments to a child’s schedule, etc.
The key is in not overstaffing your backup resources. Schedule your teachers in the classrooms where you need them and have just enough backup resources to cover lunch breaks and possible sick days. Have some on-call substitute teachers who can be at your center within short notice but avoid putting them on the schedule unless you know you’ll need them.
Factor in days you know children will be out for vacations or other scheduled non-attendance days. This can help you avoid overscheduling staff when you know you’ll have fewer children that day.
Daycare software also makes it easy to accept part-time children without overspending on staff for those days. Get a clear view of how many children will be in attendance at your center within half-hour increments through in-depth reporting and scheduling tools in iCare Software. After more than 20 years in the industry, we know the tools that make childcare administration simple and build that into our childcare software.
All-in-one childcare administration software
Childcare owners that use one software in the classroom, a different one for accounting and billing, and a separate one for staff scheduling will struggle to experience the full benefits and ROI that childcare software has to offer. Instead, bringing all those software needs under an all-in-one childcare administration software has extensive cost savings and efficiencies.
iCare Software is one software for a nominal fee that offers all the following tools:
- Classroom management: teachers can use state-based templates to document developmental milestones, take attendance, journal notes and engage their classroom.
- Administration software: manage enrollment, automate tuition billing, schedule staff, view attendance data, document and file necessary licensing or childcare subsidy information, and much more.
- Virtual classroom: enable virtual enrollment in your classrooms from anywhere securely. Teachers can educate some children in-class and others virtually all at the same time when your virtual classroom software integrates with your classroom management tool. Within the iCare Software web-based application, teachers just push a button to begin a virtual classroom session.
- Parent engagement: engaged parents are more likely to remain loyal to your childcare center. With the tap of a button, teachers can share photos, send a message to parents and document developmental milestones with the iCare Software application.
Learn how you can enable more effective flex scheduling for students and staff with iCare Software. Our live demos help answer your questions and showcase the cost-savings and cashflow benefits the software offers. Schedule a 15-minute call now to learn why iCare Software is right for you this school year.