iCare Childcare Management Software

Contactless childcare check-in application for the pandemic

A few months ago, people didn’t think much about touching the same screens or using the same pens as other people to sign a form. The coronavirus pandemic has changed this comfort level of community screens and pens.  

CDC recommendations for childcare centers include as little contact inside the center as possible, which puts strains on childcare centers looking to validate attendance and create effective logs for when a child was dropped off and picked up. 

This school year, childcare owners across the country need a contactless childcare check-in process that works for busy parents and validates attendance for the childcare center.  

Touchless childcare check-in application  

iCare Software has been in the childcare industry for more than 20 years. As the pandemic has developed, we’ve been watching the recommendations closely to update our childcare management software to provide solutions for these unique times in our industry. 

iCare Software’s new mobile app for contactless childcare check-in uses geolocation to open the mobile application on parents’ smartphones when they reach your childcare center. Parents select which of their enrolled children to check-in for that day and click the button. It’s that simple. 

The attendance information parents enter on the app is visible immediately within the iCare Software web-based application from any logged-in device. 

Teachers inside the classroom can see a list of their students who have checked in. Administrators can run reports on children in attendance to better understand cash flow and billing for the month. And parents get the peace of mind knowing that their childcare center is doing all that it can to reduce person-to-person contact and high-touch areas within their center. Everyone wins! 

How iCare Software’s contactless check-in mobile app works 

The pandemic has brought so many changes and inconveniences to our daily lives. We knew that the contactless check-in mobile app needed to be simple if parents were going to comply and use it. And it couldn’t be complicated for childcare administrators to set up. Here’s a step-by-step look at how the app works. 

  1. Administrators go to the iCare childcare software settings and add their location.  
  1. Parents download the free iCare Software Check-in mobile application to their smartphones and enter their iCare Software login credentials. 
  1. Once inside the building, the application uses their location to open the mobile app and remind them to check-in. The parent will see a listing of their children enrolled at the center. They click check-in next to each child’s name who is in attendance that day.
  2. The parent then answers a question about the child’s temperature and whether or not they’ve exhibited common coronavirus symptoms.
  3. If they mark a high temp or symptoms, the childcare administrator gets a notification.

And, if your childcare center has the wireless iCare door switch, the door to the classroom opens automatically when the parent clicks the “Check-in” button on the app. 

Your childcare center does not need to purchase any new equipment or additional services from iCare Software. Our childcare software features all the administrative, classroom and parent engagement tools you need with one affordable subscription. 

The cost of not validating childcare attendance 

Attendance data allows childcare centers to get their childcare subsidies and automate tuition billing. Using childcare software, you can document your state’s developmental milestones and automate sharing the information with your state to ensure your subsidies arrive in a timely fashion. 

And when you use childcare billing software that integrates with your attendance data, you’ll enjoy the time-savings of tuition billing automation, direct deposit and alerts for expiring payment methods. 

Childcare software customer support 

If current customers need help getting started using this tool, one of the iCare Software customer support team members can walk you through getting set up. Our childcare software comes with a helpful team to ensure our customers are getting the most out of their childcare software. 

Not yet a customer? Let us show you how everything works with a free live demo. We’ll answer your questions and demonstrate the many helpful childcare success tools available within iCare Software. Schedule a demo to learn more. 

More To Explore

Resolve your challenges and pain points by switching to iCare Software. We’ll import your data and help you migrate to iCare in minutes. Schedule a free demo of iCare’s childcare software now.